PandaDoc is an all-in-one tool to create, edit, send, track, and eSign documents quickly and easily. Discover a better way to generate professional-looking and error-free proposals, quotes, and contracts with PandaDoc. Win more deals with unlimited eSignatures, reusable templates, in-app editing, CRM integration, and 24/7 live-human support. The average PandaDoc user creates and sends a document in under 4 minutes and sees a 20% increase in closed rates. Join 50,000+ businesses that automate document workflows, speed up the pipeline, and win more deals with PandaDoc!
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Is PandaDoc legit?
PandaDoc (pandadoc.com) has a 2.3 out of 5 rating on OK.one, based on 101 user reviews collected here. It is listed under Electronics & Technology and its reputation is poor. 59% of reviews are 1 star, a relatively high share; The business has not yet replied to negative reviews; Reviews mostly discuss User experience, Customer service. Last updated 2026-08-24.
What reviewers say
AI generated
Most reviewers were unhappy with their experience overall. People heavily criticized the customer support team, explaining that getting a helpful response took days or even weeks of waiting. Consumers additionally experienced frustrating subscription renewals, unexpected platform fees, and sudden account limitations that heavily disrupted their daily business operations.
Some reviewers were happy with the platform, pointing out that the interface is simple to navigate and helps streamline everyday tasks. Customers also noted that the professional templates save valuable time when preparing and tracking important documents for clients. Users also mentioned that training new team members on the system is completely straightforward and makes managing client agreements much smoother.
Auto-generated from all reviews of this business. For reference only.
I rarely write negative reviews, but after a year with PandaDoc, I feel compelled to share my experience for other small business owners.
The software itself offers useful tools, but customer support has been consistently slow and often unhelpful. Each time I reached out, responses took several days and rarely resolved the issue fully. When your business relies on a document platform, timely and effective support isn’t optional — it’s essential.
I also experienced an unexpected annual renewal charge after initially using a month-to-month plan. When I contacted support to explore reverting back, the response was delayed and ultimately inflexible. After researching further, I’ve seen similar frustrations from other users regarding renewal billing and refund rigidity.
While PandaDoc may work well for organizations that rarely require assistance, my experience suggests that support responsiveness and subscription flexibility can be challenges for small business owners.
I genuinely wanted this to be a long-term solution, but ultimately, the support structure and billing policies made it difficult to continue.
They make Cancelling impossible
They are dishonest and they keep charging you even after you clearly tell them you want to cancel. The way they manage cancellations is so Fd up to the point of almost being criminal
After a full year of not using the service, I was charged a renewal fee. I fully acknowledge that I missed removing my account information after moving into a different role where the service was no longer needed.
That said, the account had not been used for over a year, and a refund was requested promptly after the charge. The company declined to return the $228.
Situations like this highlight how support decisions shape client trust. Policies matter, but so does judgment. In this case, the lack of flexibility reflects poorly on the overall client experience.
Shadey and manipulative pricing tactics. In two years they released zero new features (that I was able to take advantage of) and then changed the plan name from Essentials to Starter, charging the same amount of money, and removing core features such as ability to create templates and pricing tables. What even are you if I can’t do those BASIC things? May as well use word for free.
Have since gone to a competitor and love it. Lower price and more features, can you believe it?
⚠️ "Abandon all hope, ye who enter" — Dante said it first. I say: abandon all hope, ye who PAY.
⚠️ NOTE FOR ANYONE WHO HAS BEEN SCAMMED BY THIS SERVICE — READ THIS FIRST: File a CHARGEBACK with your bank. Select CREDIT NOT PROCESSED as the reason code. Attach every screenshot, every email, every chat transcript. Let the bank decide. Do NOT accept their "cancellation policy" as a final answer — it does NOT override your consumer rights. Full explanation below. Now, my story:
I started using PandaDoc on the Free plan. After a couple of days, I genuinely liked the service, so I decided to upgrade to the STARTER ANNUAL PLAN, paying the FULL YEAR UPFRONT to take advantage of their advertised 46% discount.
Here's where the nightmare begins.
The Starter plan advertises 5 TEMPLATES. What they don't tell you is that PandaDoc pre-loads your account with their own default templates — and actually ENCOURAGES you to explore them. So I did. I browsed a few. I didn't use them. I didn't customize them. I didn't create a single document. I didn't add a single signatory. I simply LOOKED at them.
Guess what? Just VIEWING those default templates caused them to appear in my template list — and they were immediately COUNTED AGAINST MY 5-TEMPLATE LIMIT. Even after archiving them, the system still showed ZERO TEMPLATES AVAILABLE and prompted me to upgrade to a higher plan — another 400+ on top of what I had already paid just hours earlier.
Let that sink in: I PAID FOR AN ANNUAL PLAN, EXPLORED THE PLATFORM'S OWN SUGGESTED TEMPLATES, AND WAS IMMEDIATELY LOCKED OUT OF A CORE FEATURE I HAD JUST PAID FOR. This is not a bug. This is a design choice. And it is, in my opinion, a textbook bait-and-switch.
I contacted their support team immediately. To their credit, the agent was polite. But let's be honest: customer support agents are paid to follow a script. They offered me a 25% discount on my next billing cycle — as if I would ever trust this platform with another payment. When I firmly declined and demanded a full refund, they escalated to the Billing team... who apparently need 3 BUSINESS DAYS just to DECIDE whether to refund a payment made less than 24 hours earlier.
They also conveniently attached their PAYMENT POLICY, which essentially states: once you pay, you don't get your money back. How convenient.
So here we are. February 8, 2025. Waiting.
I have already notified my bank and they are STANDING BY to process the CHARGEBACK under the reason code CREDIT NOT PROCESSED. I am giving PandaDoc exactly 48 hours from my last message. If no refund is confirmed, the dispute will be filed immediately.
Now, as promised at the top of this review, here is the FULL EXPLANATION for anyone who needs it — especially if you are not familiar with the dispute process:
DO NOT TAKE "NO" FOR AN ANSWER. DO NOT STOP AT WHAT THEY TELL YOU. ALWAYS FILE THE DISPUTE.
Here's what many people don't know: companies like this often use CHARGEBACK PREVENTION SYSTEMS (such as Verifi or Ethoca). These systems are designed to protect their payment gateways and merchant reputation. The moment you open a dispute with your bank, these systems can AUTOMATICALLY TRIGGER A REFUND — before the bank even investigates. They refund you not because they want to, but because a chargeback on their record is far more costly to them than your subscription fee.
If they DON'T have such a system in place, the dispute will be reviewed and judged by your bank on its merits. And here's the key: A COMPANY'S INTERNAL CANCELLATION POLICY DOES NOT OVERRIDE CONSUMER PROTECTION LAW. Their policy must comply with the laws of the jurisdiction YOU reside in. Any terms and conditions must have been EXPLICITLY ACCEPTED by the consumer at the point of sale — and even when accepted, THEY CANNOT WAIVE YOUR STATUTORY RIGHTS. A dubious policy written on a website is not a blank check to keep your money.
So file the CHARGEBACK. Select CREDIT NOT PROCESSED as your reason. Attach every screenshot, every email, every chat transcript. Let the bank decide.
I don't care about the money. For me, it changes nothing. But for a freelancer, a small business owner, or a startup founder who invests in what they believe is a legitimate tool — THIS KIND OF PRACTICE CAN COST THEM REAL MONEY AND REAL OPPORTUNITIES. Someone out there might be counting on that annual subscription to run their business, only to find out they've been locked out of features they paid for within hours.
That's why I'm posting this. That's why I'll post it on TRUSTPILOT, BBB, G2, CAPTERRA, and every other platform people consult before making a purchasing decision. Because REVIEWS MATTER. People read them. And this company will lose far more in lost subscriptions than they would have lost by simply issuing a fair refund.
I WILL UPDATE THIS REVIEW WITH THE BILLING TEAM'S FINAL RESPONSE.
GO ELSEWHERE. YOU HAVE BEEN WARNED.
1/5 — ONLY BECAUSE ZERO IS NOT AN OPTION.
Started with PandaDoc about December last year...now why am I here
Started with PandaDoc about December 30th, was pretty good, paid $288 for the starter for a year. The following year, they kicked me up to the highest possible charge, charging my account $1,068. After fighting with them for over a month, I was finally able to not be locked out of my account, which cost me numerous deals. They then refunded the money and I paid $225 for the year. Then again, the literal next day, they changed it to an additional $65 for the most premium offer, which I didn't change. Didn't even log into my account on the 3rd or 4th. Started using it on the 5th, where they demanded another $558 to do the full year at the most expensive plan. Thank God that my payment details expired, but now I'm arguing with them again with an AI robot in their emails to be able to get this solved, and now I can't get any contracts done. Recommend going to any other company. If I can get a refund, I will be doing that.
I was a long-standing paid customer. After a plan retirement, my account was moved onto a lower tier with fewer features, but my monthly price remained the same.
I didn’t knowingly accept a downgrade and there was no clear in-product acknowledgement or prompt to agree to reduced functionality. I continued paying in good faith and only became aware of the impact when creating a client proposal and exporting it, and found that key functionality I relied on was no longer available.
Support later confirmed the change had happened months earlier. The only options offered were to pay more to regain the same functionality or continue on the reduced plan. I cancelled as soon as I understood what had changed.
Paying the same amount for fewer features and discovering it only when producing client proposals is a frustrating experience. Based on this, I would be cautious relying on the platform for proposal-led, client-facing work.
This company is twisting hands to extract more money from their customers. Every year they are stripping features from their plans and are asking you to upgrade to be able to use them. I am paying for a starter plan and I am simply trying to send a doc for signature and it is asking me to upgrade. I've had enough. They don't even have a phone customer service. Only email. I literally hate this stupid business practices. I am going to vote with my money and I am leaving!
I feel like management is deliberately hiring saboteurs to make the website as user-unfriendly as possible—everything is done so poorly that it would take extraordinary talent to mess it up this badly!
As with other reviewers, we find their sales agreement to be challenging and customer service has all of the AI nomenclature down to let you know they value you without the ability to make any reasonable adjustments. Further more, we have recently had a number of people not be able to sign agreements from their business computers which has been a challenge. It is certainly their chosen business model to bully people into paying for services they no longer need, though I can't imagine it is one that will serve them long-term nor is it one most customers will find valuable.
We have only been using PandaDoc for a few months now and it has completely made the way we do thing better and more professional. But it has also made our customers journey 100% better as well.
The ease of use and ability to find what you are looking for is wonderful. There is not a lot of need to train on the application beyond an introduction and a few pointers. As someone completely new to this it has been incredibly easy to use and even clients have quickly discovered on their own how to leave a message in the document for me. At this stage I am not really finding much to critique other than I would like to be able to make a small edit and not have to resend for signing. In one case, the students middle name was added directly behind the last name, (not sure how as it was already in the right space, some glitch) Or when there was a letter added to a name one spot only.(Destiney as opposed to Destiny) If I could of deleted the letter or in the first case deleted the additional middle name without resend it would have been perfect. It wouldn't to my mind affected the legality of the document.
PandaDoc has been a reliable tool for our team. It streamlines how we prepare, send and track documents and keeps everything organized. The interface is clear, templates save time and the completion tracking gives our team real visibility.
My experience has been strong because it works the same way every time. It is easy to train others on and the workflow from creation to signature is smooth. We moved from another provider and the improvement was immediate. Version control, branding, approvals and the audit trail all work well for our needs.
If I could ask for anything more, it would be faster load times for large documents and more flexibility in formatting. Even with that, it has been a dependable system for us and has improved our turnaround times.
I’ve used DocuSign and Zoho in the past, but I can honestly say that PandaDoc is the best among them. The platform is incredibly easy to use, highly customizable, and gives you so many options to create clean, professional documents. I especially love that you can add presentation-style elements, which makes everything look more polished and engaging. The features are superb, everything feels intuitive, and the workflow is smooth from start to finish. I’m genuinely impressed, and I would definitely recommend PandaDoc to anyone looking for a reliable and flexible document-signing and management tool.
Our company has been using Pandadoc for a long time, and the past few months have been nothing short of unbelievable. We are a large organization with a formal procurement center, clear approval paths, and strict requirements around any commercial or contractual change. Nothing moves fast in a structure like ours, and Pandadoc was well aware of that.
In August we received an email stating that beginning in October Pandadoc would start charging 2 USD for every document created. Not signed. Not completed. Simply created. This was on top of an already active annual business subscription that we had fully paid. The new charge made no sense to us, so we entered negotiations. After lengthy discussions the fee was lowered to 0.5 USD per document, which is the highest amount our procurement would even consider. To put this in context, Zoho starts at 0.5 USD with clear public pricing and no surprises. We forwarded everything to procurement for their assessment, exactly as required by our internal processes.
Despite that, on 7 November Pandadoc suddenly charged our card 6828 USD for October usage. They did this without sending the invoice to our email. The timing and method suggest they expected us to block the card if we saw the invoice first. The most concerning part is that they did not provide any breakdown of where this amount came from. The number of documents they claim we created does not appear anywhere in the Pandadoc dashboard, so we have no way to verify or even understand what they believe we used.
We have now escalated this matter to our legal department, and a full investigation is in progress. At this point our trust in Pandadoc as a partner has been seriously damaged, and we strongly urge any company with structured procurement processes to be extremely cautious before committing to this platform.
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